Introducing ClubPal Forms: Race Results, Surveys and Sign-Ups Without the Spreadsheet Chaos

It's Sunday evening after your club's race, and someone on the committee is trawling through a shared spreadsheet trying to make sense of finish times that three different people typed in three different formats. A few results are missing because a runner emailed theirs directly to the club secretary instead. One entry has the wrong category. Sound familiar?

Collecting information from members, whether it's race results, event feedback, or sign-ups for your next social, has always meant cobbling something together from spreadsheets, email threads, or a general-purpose form tool that has nothing to do with the rest of your club's data. We built ClubPal Forms to fix that.

What is ClubPal Forms?

ClubPal Forms lets you build custom forms directly inside ClubPal and share them with a single, friendly web link. Members (or the public, if you choose) fill it in, and every response lands in one place, ready for you to review or export. No more hunting through inboxes and spreadsheet tabs to piece together who submitted what.

It's built to handle the kind of information-gathering every club already does informally: capturing race results, running a post-event survey, taking sign-ups for a social or committee vote, or collecting a signed consent form from parents of junior members. You can see everything Forms supports on the Forms feature page or in the ClubPal Forms documentation.

How it works

Building a form takes a few minutes:

• Add your questions. Organise them into sections, for example a "Race Details" group and a "Runner Information" group, and reorder them however makes sense. Because ClubPal Forms uses the same field types as your membership profiles, building a form feels familiar from day one; there's no separate tool to learn.
• Decide who can respond. Require members to log in, or open the form to anyone with the link for anonymous public surveys and non-member race entries. You can also control whether someone can submit more than once.
• Set a schedule, if you need one. Give the form an open and close time so it stops accepting entries automatically once your deadline passes, handy for "results in by midnight Sunday."
• Publish and share the link. Post it on social media, put it on a results board, or email it out. Responses start flowing in immediately.
• Review and export. Read through submissions in ClubPal, or export everything for further analysis. No manual copy-pasting required.

Why it's worth switching from your spreadsheet

One link replaces the spreadsheet chase. Instead of a shared spreadsheet, a stack of emailed times, and a "did everyone send theirs in?" message in the group chat, you get a single link that collects everything in one consistent format, in one place, automatically.

One tool, many jobs. Race results, member surveys, event sign-ups, consent forms: you don't need a different subscription or a different login for each one. It's the same form builder every time, which means less to learn and less to juggle as committee roles change hands.

Real-world use cases

Race results, without the group chat archaeology. Your club hosts a monthly time trial. Instead of runners emailing times to whoever's checking their phone that day, you publish a Forms link before the event. Runners submit their own result afterwards (name, time, category), and by the time you're back at the clubhouse, every result is already sitting in one list, ready to publish or export for your leaderboard.

A survey that people actually finish. After your AGM, you want honest feedback on the new training schedule. You publish an anonymous survey, no login required, so members feel comfortable being candid. Responses come back faster, and you're not stuck manually tallying yes/no answers from a paper handout.

Sign-ups and consent, sorted before the event starts. You're running a junior training camp and need both sign-ups and signed parental consent. Two forms, one open until the deadline you set, one requiring a parent's account login, both feeding straight into your response list, so you know exactly who's confirmed and who hasn't before the day arrives.

Getting started

ClubPal Forms is available now if you have the Manage Forms permission on your club. Head to the Forms section in your admin area to build your first one: a race result form or a quick post-event survey is a great place to start. Full details are in the ClubPal Forms documentation.

If your club is still juggling spreadsheets and email threads to collect race results, run surveys, or take event sign-ups, Forms is built to bring all of it into one place, so committee time goes into running the club, not chasing responses.