“ClubPal really does work alongside clubs to add in features that help manage the club better. The system is designed by an active triathlete who understands the management issues behind running a club.”
Luke M
Telford Triathlon Club
Free forever, no subscription, ever
Sports Club Management Software
Membership, Booking, Payments & Website
The free platform for volunteer-run sports clubs: no subscription, no contracts.
Trusted by clubs in
RunningTriathlonCyclingHockeyTennisSwimmingFitness+ more
ClubPal is free sports club management software for volunteer-run clubs. Manage memberships, sessions, bookings, payments, and your club website , all in one place. Used by running, triathlon, cycling, tennis, netball, hockey and rowing clubs across the UK.
Why ClubPal?
Built for volunteers, not IT departments
Genuinely free to use
No subscription, no hidden fees. ClubPal is free forever. We only charge one flat fee of 20p + 3.5% when your club takes payments through the platform; if you don't take payments, it costs nothing.
Everything in one place
Memberships, sessions, bookings, payments, shop, and communications, all connected. No more juggling spreadsheets, Google Forms, and separate payment tools.
Set up in minutes
Designed for busy volunteers, not full-time admins. Most clubs are live with their first session within an hour. No training required, no IT support needed.
No lock-in, ever
Export your data any time. No annual contracts, no migration fees. ClubPal earns your continued use every month; you're never trapped.
Join clubs that have ditched the spreadsheets
ClubPal clubs spend less time on admin and more time on their sport. Set up takes minutes, not days.
- No subscription fee
- Set up in under 5 minutes
£0 / month
Subscription cost, forever
Under 1 hour
Average setup time
Platform features
Everything your club needs to run itself
Membership Management
Packages, auto-renewal, family memberships, pro-rata pricing and trial periods.
Learn more →Session Management
Recurring sessions, exceptions, capacity limits and waiting lists with attendance tracking.
Learn more →Booking Management
Self-service member bookings with flexible rules, windows, and automated confirmations.
Learn more →Events & Ticketing
Sell tickets to club events with variable pricing, capacity limits, eligibility rules, and RSVP.
Learn more →Free Club Website
Built-in website builder, unlimited custom pages, SEO-friendly URLs and mobile-responsive design.
Learn more →Forms
Build custom forms for race results, member surveys, event sign-ups and consent forms, with anonymous or login-based responses.
Learn more →Payment Processing
ClubPal Payments (one flat fee, no subscription) with Apple Pay, Google Pay, discount codes and passes.
Learn more →Facility Hire
Pitch, court and room hire with peak pricing, blockouts, cancellation windows and reminders.
Learn more →Club Shop
Full e-commerce with inventory, product variations, member-only items and order tracking.
Learn more →Session Passes
Multi-session and day passes with automatic usage tracking and expiry. Members pay upfront, no invoices to chase.
Learn more →Email Tools
GDPR-compliant broadcasts, automated welcome messages, and event notifications.
Learn more →Reporting & Analytics
Session attendance, revenue tracking, capacity utilisation and full data export.
Learn more →GDPR & Security
Consent management, 6-month audit trail, two-factor authentication, and role-based access, compliance built in from day one.
Learn more →File Manager
Upload, organise, and share club documents (constitutions, policies, forms, and more) with role-based access control.
Learn more →Sports & Activities
Used by clubs across every sport
Whatever your sport, ClubPal handles the admin so you can focus on what matters: the sport itself.
Triathlon
Multi-discipline, race management, tiered memberships
Running
Sessions, race entries, group runs
Cycling
Group rides, coached sessions
Swimming
Lane bookings, squads, galas
Football
Age-group teams, match fees, pitch bookings
Canoeing
Pool sessions, river bookings
Netball
Team management, court hire
Martial Arts
Gradings, memberships, class bookings
Your sport too
Hockey, rowing, athletics, gymnastics, CrossFit, dance and more
What clubs say
Loved by administrators, members, and coaches
“ClubPal was a no brainer. We now have a personalised one stop shop for all the needs of our members. Session costs can be paid online; no more hassle of collecting money manually.”
D Clarke
Daventry Road Runners
“It’s the best decision we ever made. We used to have 3 or 4 different ways of doing our admin. ClubPal has rolled into one everything we could possibly need. The members love it, the administrators love it.”
N Garratt
Welland Valley Triathlon Club · 5 years
Yes, completely. ClubPal has no subscription fee, no setup fee, and no monthly charges. We only charge a flat fee of 20p + 3.5% when your club processes payments through the platform. If your club doesn't take payments, you can use every feature of ClubPal entirely for free, forever.
ClubPal works for any volunteer-run sports club. It's actively used by running, triathlon, cycling, swimming, netball, hockey, tennis, rowing, canoeing, martial arts, athletics, CrossFit, and fitness clubs. If your club runs sessions and manages members, ClubPal is built for you.
Most clubs are live within an hour. Signing up takes 30 seconds, we'll email you access immediately. From there, a setup wizard guides you through adding your club details, creating your first session, and configuring memberships. No technical knowledge required, and our support team is available if you need help.
Yes. ClubPal is designed to replace spreadsheets, Google Forms, and disconnected tools in one move. You can import member data, and our support team will help you migrate your existing setup. There are no migration fees, no contracts to break, and you can export all your data at any time if you ever want to leave.
Members create a free account to book sessions, manage their membership, and make payments. ClubPal works on any device with a web browser (smartphones, tablets, laptops, or desktops) so no app download is needed. Members who aren't tech-confident can also be registered manually by a club administrator.
ClubPal Payments handles secure payment processing, with support for Apple Pay and Google Pay for one-tap checkout. You can collect membership fees, session payments, facility hire, and club shop purchases all in one place. ClubPal charges a single flat fee of 20p + 3.5% per transaction, no subscription, no hidden processing fees on top.
Yes. ClubPal includes built-in GDPR compliance tools including consent management, a full 6-month audit trail, two-factor authentication, role-based access controls, and a right-to-be-forgotten workflow. You own your data, you can export everything at any time and we will never sell your data to third parties.
Absolutely. Many clubs use ClubPal purely for membership management, session scheduling, bookings, communications, and their club website, all of which are completely free. Payment processing is just one part of the platform, not a requirement. If you decide to start taking payments later, it's a simple one-time setup.
No subscription required
Ready to simplify your club management?
Try ClubPal free today. No card required, no time limit, no catch.
If you don’t take payments
£0
forever
- All features included
- Unlimited members
- No card required
When you take payments
20p + 3.5%
per transaction only
- One flat fee, nothing else
- Apple Pay & Google Pay
- No subscription, no hidden fees
Join hundreds of clubs already saving time with ClubPal
No contract. Export your data any time. Cancel whenever you like.