Football clubs

Football club management software, built for grassroots clubs

Ten age groups, ten managers, one committee. Collect subs and match fees online, book training pitches, and keep safeguarding checks current, all from the same place.

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Football clubs

One badge, a dozen teams

A grassroots football club is not one team, it is a federation of them. An U8s, an U14s, a ladies' first team and a Sunday side can all play under the same badge, each with its own manager, its own training night, and its own pitch. Generic club software assumes a single membership list and a single fixture list, so the committee ends up running several spreadsheets in parallel just to keep the teams apart.

ClubPal treats each team as its own session with its own capacity, coach, and price, all visible on one shared calendar. Age-group eligibility is enforced automatically, so an U12 sign-up cannot land in the U16 squad by mistake, and a manager only ever sees the team they actually run.

Money follows the same pattern: weekly subs and match fees are small and constant, and collecting them pitch-side in cash is where most of a treasurer's Saturday goes. Taking them online at the point of booking gets that time back, and it is why the ClubPal fee structure, a low fixed amount plus a percentage, was built with exactly this kind of small, frequent payment in mind.

Football club payment processing, sorted
Take match fees and weekly subs online at the point of booking, so the manager is not the one counting coins in a coat pocket on the touchline.
Age groups that police themselves
Eligibility rules keep an U10 out of the U14 squad and a youth player out of an adult side, without a committee member checking birth dates by hand.
DBS and safeguarding, on record
Hold DBS certificate numbers and renewal dates against every coach as a custom field, so the club can see who is due for a recheck before a season starts, not after a parent asks.
Why the fee structure matters here
On a five pound match fee, the fixed fee matters more than the percentage
The arithmetic

Every card payment carries a fixed part and a percentage. On a typical youth match fee, the fixed part is most of the cost, which is why a platform charging 35p per transaction costs a grassroots club more than one charging 20p, whatever its percentage looks like on paper.

ClubPal is cheaper on any transaction under £6
Weekly subs and match fees sit well below that
No subscription on top, whatever your club size
What that means across a season

A club collecting weekly fees from a dozen teams pays noticeably less through ClubPal than through a per-member subscription platform, and nothing at all in the close season when no team is playing.

No per-member charge as the club grows
Nothing to pay in the summer break
One flat fee, with no processor bill on top
Football club admin

Built for a club that is really several teams

Every team, one calendar
Training nights and matches for every age group and adult side, each with its own capacity, coach, and price, on a schedule the whole club can see.
Age-group and adult eligibility rules
Restrict a team by age or by a custom field, so sign-ups land in the right squad automatically and the rollover between seasons stops being a manual audit.
Subs and match fees together
Annual subs, weekly match fees, and tournament entries through the same checkout, with Apple Pay and Google Pay for parents at the side of the pitch.
Pitch and 3G bookings
Book your own training pitch or 3G slot, or let out club facilities to other teams, with payment and reminders handled in the same system.
A postponement reaches one team, not the club
A waterlogged pitch is a late call. Email exactly the team booked onto that session, rather than the whole membership or a group chat half the parents have muted.
Kit orders by size
Run a matchday or training kit order as a shop product with sizes as variations, take payment upfront, and close it when the supplier deadline lands.
Works best with
Payments
One flat fee, Apple Pay and Google Pay included.
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Session Management
Training and match sessions with capacity per team.
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Membership Management
Age-group eligibility rules and renewals.
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Facility Hire
Pitch and 3G bookings, peak pricing, reminders.
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No subscription required

Ready to simplify your club management?

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If you don't take payments
£0
forever
  • All features included
  • Unlimited members
  • No card required
When you take payments
20p + 3.5%
per transaction only
  • One flat fee, nothing else
  • Apple Pay & Google Pay
  • No subscription, no hidden fees

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Free for football clubs

Get every team's admin off the group chat

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