Every pace group, every week, without the spreadsheet
Club nights split by pace, beginner cohorts, race entries, and affiliation numbers, handled in one place your run leaders can actually use.
The admin behind a Tuesday night
A running club looks simple from the outside. One night, one meeting point, everyone runs. Then you look at what the committee actually does: three or four pace groups each needing a leader and a sensible ratio, a register so you know everyone who went out came back, a beginners course running as a fixed cohort, affiliation numbers to keep current, and a championship table someone updates by hand.
ClubPal handles the repeating shape of that. Set up your club night once as a recurring session, give each pace group its own capacity so no leader ends up with twenty runners, and let members book the group that suits them. The register is on a phone at the meeting point, which matters more in January than it does in June.
Beginner courses work as their own thing. Sell a fixed-length course as a pass, cap the intake, and let the group book the whole block in one go rather than week by week.
Plenty of platforms charge per member per month. That punishes exactly the thing your club is trying to do, which is grow. A successful beginners intake should not increase your software bill.
One flat fee of 20p plus 3.5% per transaction, and nothing else. No separate card processing fee arriving from a payment provider afterwards, which is where the advertised "zero fee" platforms tend to catch clubs out.
Made for the way running clubs work
This page is the short version. Pace group ratios, beginner cohorts, race entries, affiliation numbers, and what a club should expect to pay for any of it, are worked through in the full running club management software guide.
From running clubs already using ClubPal
“ClubPal was a no brainer for us to start utilising. We now have a personalised one stop shop to meet all the needs of our members. Sessions can be simply set up well in advance, visible to members to view and book, and any session costs can be paid online to avoid the hassle of collecting money manually. I would thoroughly recommend ClubPal as a really useful and beneficial platform to any club or organisation out there looking for an easier, faster, and better way of managing their activities.”
Questions from running clubs
Can ClubPal run a couch to 5k or beginners group?
Yes. Sell the course as a single pass covering a fixed number of sessions, cap the intake, and take the fee upfront. Graduates can then move straight onto a membership package without re-entering their details.
Can we record England Athletics affiliation numbers?
Yes, as a custom profile field collected at sign-up and held on the member record. ClubPal is not connected to England Athletics, so the club records the number rather than it being checked against their system. The same works for Welsh Athletics, scottishathletics and Athletics Northern Ireland.
Can we require a run leader qualification for each group?
Yes. LiRF, coaching awards, DBS checks and first aid are held as qualifications with expiry dates. A session can refuse anyone as its leader who does not hold the qualification you require, and a dashboard shows sessions that are short of a qualified leader.
How do we handle second-claim members?
Record claim status in a profile field and give second-claim members their own membership package, with an eligibility rule so only they can buy it.
Ready to simplify your club management?
Try ClubPal free today. No card required, no time limit, no catch.
- All features included
- Unlimited members
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- One flat fee, nothing else
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- No subscription, no hidden fees
No contract. Export your data any time. Cancel whenever you like.
Spend less of the week on club admin
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