Classes, gradings, and belts that gate them
Hold each student's grade on their record, let eligibility rules decide which classes they can book, and run gradings as ticketed events with their own fee.
Progression is the thing other software misses
Most club software assumes members are interchangeable. Martial arts clubs are built on the opposite idea: a student has a grade, the grade decides which classes they belong in, and the whole club is organised around moving people up. Generic booking tools have nowhere to put that, so it ends up in the instructor's head and a paper record.
ClubPal holds grade as a custom field on the member record, and eligibility rules use it. A green belt sees and books the classes a green belt should, and cannot book the advanced session by accident. When they grade, you update one field and their access changes with it.
Gradings themselves run as events: a date, a capacity, an entry fee, and eligibility rules so only students at the right grade can enter. Fees are collected at sign-up rather than in envelopes on the day, and refunds are handled from the dashboard if a grading is postponed.
Martial arts clubs tend to run on regular membership rather than one annual payment, which means the renewal chase never really stops. It is the single most repetitive job on the committee.
Auto-renewal keeps memberships current, eligibility rules keep lapsed students out of classes they should not book, and payment happens at booking rather than at the door.
For clubs where everyone is at a different stage
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