Classes, gradings, and belts that gate them
Hold each student's grade on their record, let eligibility rules decide which classes they can book, and run gradings as ticketed events with their own fee.
Progression is the thing other software misses
Most club software assumes members are interchangeable. Martial arts clubs are built on the opposite idea: a student has a grade, the grade decides which classes they belong in, and the whole club is organised around moving people up. Generic booking tools have nowhere to put that, so it ends up in the instructor's head and a paper record.
ClubPal holds grade as a custom field on the member record, and eligibility rules use it. A green belt sees and books the classes a green belt should, and cannot book the advanced session by accident. When they grade, you update one field and their access changes with it.
Gradings themselves run as events: a date, a capacity, an entry fee, and eligibility rules so only students at the right grade can enter. Fees are collected at sign-up rather than in envelopes on the day, and refunds are handled from the dashboard if a grading is postponed.
The whole club's week, on one calendar
Sessions and club events sit on one calendar that every member can open on their phone. They book a place, pay in the same step when there is a fee, and the register is ready before anyone arrives.
Pictured is a demo club's week. Yours is set up the same way: create a session once, repeat it weekly, and cap it at the places you really have.
Try it with your own martial arts club. Free to set up, no card required, and nothing to cancel.
Get started freeMartial arts clubs tend to run on regular membership rather than one annual payment, which means the renewal chase never really stops. It is the single most repetitive job on the committee.
Auto-renewal keeps memberships current, eligibility rules keep lapsed students out of classes they should not book, and payment happens at booking rather than at the door.
For clubs where everyone is at a different stage
Ready to simplify your club management?
Try ClubPal free today. No card required, no time limit, no catch.
- All features included
- Unlimited members
- No card required
- One flat fee, nothing else
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- No subscription, no hidden fees
No contract. Export your data any time. Cancel whenever you like. The full price list is on our free club management software page.
Let the system track who can do what
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