Triathlon clubs

Three disciplines, one admin system

Pool lanes, turbo sessions, track nights, and race entries, all handled in the same place. Built by an active triathlete who sat on a club committee.

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Triathlon clubs

Software that understands a multi-discipline club

Most club software assumes one sport, one venue, and one weekly fixture. Triathlon is three sports across three venues with three different constraints, and generic tools make you fight that at every turn. A pool session has a hard lane limit. A turbo session is capped by how many bikes fit in the room. A track night can take almost anyone. Trying to express all of that in a system built for a football team is where the evenings go.

ClubPal treats each session type on its own terms. Set a real capacity per session, let a waiting list fill the gaps when someone drops out, and repeat the whole pattern weekly without rebuilding it. Members book what they want, pay at the point of booking, and the register is ready before anyone arrives at the pool.

Membership works the same way. Racing, social, second-claim, student, junior, and family tiers can each carry their own price, and eligibility rules control who is allowed to buy which one, using age, previous membership, or a custom field you define.

Hard caps on pool lanes
Set the real number of spaces a session has. When it fills, the waiting list takes over and promotes automatically as people drop out, so a paid lane does not go half empty.

Tiers that police themselves
Eligibility rules stop a junior buying an adult racing membership, or a lapsed member renewing on a returner rate, without anyone on the committee checking by hand.

Block bookings for the pool
Sell a ten-session swim pass, let ClubPal track usage and expiry, and take the money upfront instead of chasing it a length at a time.

Moving from another platform

If your club was pointed at its current software, you can still choose your own

Why triathlon clubs move

A lot of clubs are on their current platform because it was recommended to them, not because they compared anything. Then the admin burden turns out to sit in the gap between what the tool assumes and how a tri club actually operates.

Sessions that cannot express a lane limit

Membership tiers that need manual policing

Per-member fees that grow as the club does

What switching involves

Import your members from a spreadsheet, set up your session patterns once, and run the two systems side by side for a few weeks if it helps. Most clubs are ready inside a few hours, and our team will do the data cleansing with you.

Bulk member import with duplicate cleanup

No contract and no notice period, ever

Free to use, so you can trial it properly

Triathlon club admin

Built for how triathlon clubs actually run

Swim, bike, and run in one calendar

Different venues, capacities, coaches, and prices per session type, all on one schedule your members can see and book from.

Waiting lists that self-manage

A dropped pool space offers itself to the next person automatically. No committee member refreshing a spreadsheet on a Tuesday night.

Second-claim and family memberships

Manage family profiles under one payer, handle second-claim members properly, and let renewals run themselves.

Club champs and race results

Build a form for race result submissions or a season survey, share one link, and export the responses instead of merging inboxes.

Tri suit and kit orders

Run a kit order with sizes as product variations, take payment upfront, and close the order when the supplier deadline hits.

Emergency contacts and consent

Hold medical notes, emergency contacts, and consent on the member record, with GDPR tooling and a Data Processing Agreement included.

What clubs say

From triathlon clubs already using ClubPal

“Telford Triathlon Club have now been using ClubPal for over a year and it has been a fantastic way to both manage the club and it's sessions – but is also really easy for members to use. Unlike many systems ClubPal really does work alongside clubs to add in features that help us to manage the club in a better way. One of the biggest selling points to us, was the system is designed for triathlon clubs by an active triathlete that understands the management issues behind running a club.”

“Since the introduction of ClubPal to our club TVT, we have seen how incredibly useful it is. For all members, it gives a clearer and more accessible platform to use for training sessions and visibility of up coming events within the club. It also provides another area where kit, tickets and other items can easily be purchased. From an admin side, our committee are able to use ClubPal for membership, booking training sessions, selling ad hoc items, special offer tickets and also gaining data we would not have had before about our members. A great asset for the Club and we look forward to seeing it grow accordingly with other clubs and we would happily recommend.”

“The Welland Valley Triathlon Club have been using ClubPal for over five years now. It's the best decision we ever made! We used to have 3 or 4 different ways of doing our admin (bookings, payments, memberships, emergency contact details, events) and it was a real administrative burden. ClubPal has rolled into one everything we could possibly need from a club admin system. The members love it - the administrators love it – the coaches love it! There isn't a single area that we can't use ClubPal for, and we find it incredibly cost efficient too. It is intuitive and incredible logical and easy to use, and the support from ClubPal is second to none. It works seamlessly on a mobile as well as a PC. I would strongly recommend any sports club using this platform, and have in fact shared the details with other local sports clubs who have since switched to it too. I can't recommend ClubPal enough.”

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