Booking management
Real-time booking system with flexible windows, attendance tracking, automated waitlist management, and smart notifications for seamless session management.
Real-time booking for modern sports clubs
Empower your members with real-time booking capabilities that show instant availability and confirm bookings immediately. Configure flexible booking windows to control when members can reserve their spots, and set cancellation deadlines to manage your capacity effectively.
Integrated with session management and multi-session passes, the booking system automatically handles pass redemption, waitlist management, and attendance tracking. With automated notifications for confirmations, reminders, and changes, your members stay informed every step of the way.
Real-Time Availability
Live capacity tracking with instant booking confirmation and concurrent booking support to prevent overbooking.
Flexible Booking Windows
Configure when members can book sessions with early access priority and late booking cutoffs.
Attendance Tracking
Quick check-in interface with complete attendance history and no-show tracking for all sessions.
Payment Tracking
Collect payment at booking, track pre-paid sessions, and automatically redeem multi-session passes.
Automated Waitlist
Smart waitlist with priority ordering, automatic notifications, and conversion tracking when spaces open up.
Smart Notifications
Automated confirmations, session reminders, cancellation notices, and waitlist alerts keep members informed.
Comprehensive Booking Solution
For Members
- Browse all available sessions with real-time availability
- One-click booking with saved payment details
- View all upcoming bookings in dashboard
- Cancel bookings online within allowed timeframe
- Join waitlist when sessions are full
- Book recurring sessions weekly
For Administrators
- Complete oversight of all bookings across sessions
- Manually book members into sessions
- Adjust session capacity on the fly
- Quick check-in interface for marking attendance
- Track attendance patterns and no-shows
- Manage waitlists with priority ordering
- Generate booking and utilization reports
Complete booking management feature matrix
All booking and attendance capabilities available in ClubPal
Real-time availability
Live capacity tracking Real-time updates of available spaces for all sessions | |
Instant booking confirmation Immediate confirmation when members book sessions | |
Concurrent booking support Handle multiple simultaneous bookings without overbooking | |
Availability display Show remaining spaces to encourage early booking |
Booking windows
Flexible booking windows Configure when members can book (e.g., 48 hours to 2 hours before) | |
Early booking priority Give members or pass holders early access to bookings | |
Late booking cutoff Set minimum time before sessions when booking closes | |
Cancellation deadlines Configure cancellation cutoff times with penalties if needed |
Attendance tracking
Check-in system Mark attendance with quick check-in interface | |
Attendance records Complete history of member attendance for all sessions | |
No-show tracking Track no-shows and apply policies if configured | |
Attendance reports Analyze attendance patterns and member engagement |
Payment integration
Payment at booking Collect payment when members book sessions | |
Pre-paid tracking Track which bookings are paid vs pending payment | |
Pass redemption Automatically redeem multi-session passes | |
Refund processing Process refunds for cancelled bookings |
Waitlist management
Automated waitlist Automatically add members to waitlist when sessions are full | |
Waitlist notifications Notify members when a space becomes available | |
Priority ordering Configure waitlist priority (first-come, members first, etc.) | |
Waitlist expiration Set time limits for accepting waitlist spots | |
Conversion tracking Track how many waitlist members convert to bookings |
Notifications
Booking confirmations Instant email confirmations for all bookings | |
Session reminders Automated reminders before upcoming sessions | |
Cancellation notices Notify members of cancelled or changed sessions | |
Waitlist alerts Alert members when waitlist spots open up |
Member features
Browse sessions View all available sessions with details and availability | |
One-click booking Quick booking process with saved payment details | |
My bookings dashboard View all upcoming and past bookings in one place | |
Easy cancellations Cancel bookings online within allowed timeframe | |
Recurring bookings Book the same session weekly for convenience |
Administrator features
Booking oversight View all bookings across all sessions and members | |
Manual booking Book members into sessions manually if needed | |
Capacity management Adjust session capacity on the fly | |
Attendance marking Quick check-in interface for administrators | |
Booking reports Comprehensive reports on booking patterns and utilization |
Explore Related Features
Booking management works seamlessly with these other ClubPal features
Ready for Real-Time Booking?
Experience seamless booking management with ClubPal's real-time availability and smart automation.