Session management
Comprehensive session management tools to streamline your club's activities, from creation to reporting with advanced booking and capacity management.
Powerful session management made simple
Our session management system provides everything you need to organize, schedule, and run your club's activities efficiently. From one-off events to recurring weekly classes, manage all your sessions in one intuitive club management platform with real-time booking, capacity tracking, and comprehensive reporting.
Whether you're running fitness classes, training sessions, social events, or competitive matches, our flexible system adapts to your club's unique needs. With advanced features like waitlist management, coach assignments, and booking management, you'll have complete control over every aspect of your sessions.
Session Creation & Management
Create, edit, and manage sessions with recurring patterns, exceptions, and flexible configurations.
Booking & Capacity
Advanced booking system with capacity limits, waiting lists, and member-only sessions.
Analytics & Reporting
Comprehensive analytics including attendance tracking, revenue reporting, and session performance metrics.
Complete feature matrix
All session management capabilities available in ClubPal
Session creation & management
Session creation and editing Create and modify session details with flexible configurations | |
Recurring sessions Set up repeating sessions with customizable patterns | |
Session exceptions Handle holidays, cancellations, and one-off changes | |
Session instance management Manage individual instances of recurring sessions |
Organization & display
Session categories and filtering Organize sessions by type with advanced filtering options | |
Session color coding Visual identification with customizable color schemes | |
Featured sessions Highlight important or popular sessions | |
Location and map integration Session locations with integrated mapping | |
Session leaders and coaches Assign and display session instructors | |
Participant information sharing Share relevant details with session participants |
Booking & access control
Session capacity limits Set maximum participants per session | |
Waiting lists Automatic waiting list management for full sessions | |
Booking window configuration Control when bookings open and close | |
Members-only sessions Restrict access to club members only | |
Required membership packages/groups Specify membership requirements for session access | |
Show bookings to users Control visibility of booking information | |
Custom booking form fields Collect additional information during booking |
Payment & pricing
Package-based pricing Flexible pricing structures for different packages | |
Allowed payment methods per session Configure payment options per session type | |
Passes and allowed passes Session pass system for bulk bookings | |
Cancellation and refund windows Automated refund policies based on timing |
User experience
Booking terms and confirmation Clear terms and confirmation process | |
Session notes and ratings Participant feedback and session notes | |
Session booking status tracking Track status: confirmed, waiting list, cancelled, coach |
Analytics & reporting
Session attendance tracking Track actual attendance vs bookings | |
Session revenue and cost reporting Financial performance tracking per session | |
Session analytics Capacity %, attendance, ratings analysis | |
Exclude sessions from reports Flexible reporting configurations |
Explore Related Features
Session management integrates seamlessly with these other ClubPal features
Ready to Streamline Your Sessions?
Experience the power of comprehensive session management with ClubPal's advanced features.