Run the whole hall, not just the diary
Room hire, Friends of the Hall memberships, tickets for the quiz night and a website to put it all on. One system for the committee, with no subscription.
A hall is more than its bookings
Most village halls and community centres run on a handful of volunteers and several different tools. The bookings diary lives in one place, the Friends of the Hall list in a spreadsheet, tickets for the summer BBQ on a ticketing site, and the website somewhere else again, updated by whoever last had the password.
ClubPal puts them in one place. Room hire, memberships, event tickets and the website share the same people, the same payments and the same login. A member's hire rate comes from their membership automatically, and the committee has one set of figures to take to the AGM instead of three.
It is the same platform clubs use to run their memberships, sessions and payments, so a hall that also runs its own classes, a youth club or a lunch club can do that here too.
Hall booking systems have been built around the bookings secretary for years, and on room hire alone they are more complete. Weigh these before you move.
ClubPal is built for organisations with members and events, where room hire is one part of the income rather than all of it.
Weighing ClubPal against a hall booking system you already use? We have written up an honest side by side with Hallmaster, including where it is the better choice.
Everything the committee runs, in one place
Questions from village halls
Is ClubPal free for village halls?
There is no subscription, no per-member charge and no contract. A hall that takes no payments through ClubPal pays nothing at all. When you do take money, for a room hire, a membership or an event ticket, the fee is 20p + 3.5% per transaction with card processing already included.
Can hirers book the hall online?
Yes. Each room has its own opening hours, prices by length of booking, minimum notice and how far ahead it can be booked. Anyone can see the rooms and prices without signing in. To book, a hirer creates a free account on your site, picks a slot, accepts your conditions of hire and pays by card, Apple Pay or Google Pay.
Can we take a deposit on a large booking?
Yes. Set the smallest deposit and when the balance is due for each room. The hirer pays the deposit when they book, their card is saved, and the balance is taken automatically before the booking, so nobody chases it.
Can ClubPal handle regular weekly hirers?
Yes. The bookings secretary sets up a weekly repeat booking for the hirer in one go: the room, the day and time, and an end date up to 12 months ahead. Every date is checked against other bookings and closures before you save, and any date that is taken is listed and skipped, never double-booked. The hirer agrees by email once and each date is charged to their card a few days before it, or, if they pay by standing order, you record the series as paid outside ClubPal and the slots are simply held.
Can hirers let themselves in without a keyholder?
Yes, with an Igloohome smart lock or keybox on the door. Connect your hall’s Igloohome account and choose the lock for each room, and every paid booking gets its own door code by email, a day or 12 hours before, working only around the booking’s times. Nobody has to meet the hirer with a key. Igloohome charges the hall a monthly fee for each lock and bills it directly.
Can Friends of the Hall members pay less for room hire?
Yes. Each room can carry a separate price for each membership, so a member is charged the members’ rate automatically at checkout and everyone else pays the standard price.
Can we sell tickets to people who are not members?
Yes. Anyone can buy a ticket for an open event once they have a free account on your site, with no membership needed. Set a price and a capacity, ask a question per ticket such as a meal choice, and choose whether buyers can cancel.
Can we close the hall for maintenance or our own events?
Yes. A blockout closes one room, or every room at once, for a date and time range, so nobody can book over the jumble sale, the decorators or a bank holiday.
Ready to simplify your club management?
Try ClubPal free today. No card required, no time limit, no catch.
- All features included
- Unlimited members
- No card required
- One flat fee, nothing else
- Apple Pay & Google Pay
- No subscription, no hidden fees
No contract. Export your data any time. Cancel whenever you like. The full price list is on our free club management software page.
Run the whole hall from one place
Set up a free ClubPal site, add a room and your next event, and see how it fits. No card required and nothing to cancel.