Files & Documents

Document sharing your members will actually use

Upload, organise, and share club documents with members in seconds, with role-based access control and no file size headaches.

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File manager

One place for every club document

ClubPal's file manager gives your club a secure, organised home for every document your members need, training programmes, match schedules, handbooks, safeguarding policies, and more. Upload once, share with the right people, and know they can always find it.

With role-based access control, you decide exactly who can see, download, and manage each file or folder. Share individual files via public link, restrict folders to active members only, or publish documents to specific member groups.

Organised by folder
Create nested folder structures for different teams, seasons, or document types. Members navigate to what they need instantly.

Role-based access
Control who can view and download each file or folder, all members, specific groups, or individual members only.

Notify on upload
Automatically notify members when new documents are uploaded to folders they follow.

Secure and organised

From handbooks to match reports, all in one place

Upload and organise with ease

Drag and drop files into organised folder structures. Upload multiple files at once, create nested folders for different teams or seasons, and move or rename files without breaking shared links.

Drag-and-drop uploads with chunked file support

Nested folder structures for any organisation style

Bulk operations: move, copy, delete at once

Share exactly with the right people

Every file and folder has its own access controls. Share via public link, restrict to active members, limit to specific member groups, or grant access to individual members. Revoke access instantly when needed.

Public links, all members, active members, or groups

Share with individual members by name

Revoke access with one click

Everything included

All the file tools your club needs

File & folder management

Drag-and-drop uploads, nested folders, bulk operations, and chunked uploads for large files.

Search & navigation

Search across all files by name, type, or content. Navigate folder structures quickly with breadcrumb trails.

File preview & metadata

Preview PDFs, images, and common document types inline. View file size, upload date, and version history.

Storage management

Clear quota usage per folder and file. Receive alerts before storage limits are reached.

Access control

Share with public links, all members, active members, specific groups, or individual members, per file or folder.

Email notifications

Notify members when new files are added to shared folders. Activity tracking and audit log for administrators.

Full feature breakdown

Everything in file manager

Drag-and-drop upload

Upload files by dragging and dropping into the browser

Folder structure upload

Upload entire folder structures preserving hierarchy

Chunked uploads

Large files uploaded reliably in chunks with resume support

Nested folders

Create unlimited nested folder structures

Rename files and folders

Rename items without breaking existing links

Move files and folders

Reorganise without losing access or history

Delete with confirmation

Safe deletion with confirmation to prevent accidents

Bulk operations

Move, copy, or delete multiple files and folders at once

Search by filename

Find files instantly by name across all folders

Filter by file type

Filter results by document, image, video, or spreadsheet

Breadcrumb navigation

Clear folder path navigation with one-click access

Recent files

Quick access to recently uploaded or accessed files

Inline PDF preview

View PDFs directly in the browser without downloading

Image preview

Preview images inline with gallery view for multiple images

File metadata

View file size, upload date, uploader, and download count

Version history

Track changes with version history for updated documents

Storage usage display

Clear overview of storage used and remaining quota

Per-folder usage

See storage breakdown by folder

Low storage alerts

Notify administrators before storage limits are reached

Share individual files

Share a single file with configurable access settings

Share folders

Share entire folders with all contents

Public links

Generate public links accessible without login

All members access

Share with all club members regardless of status

Active members access

Restrict access to members with active membership

Specific members

Grant access to individually named members

Member groups

Share with specific teams, committees, or member groups

View and manage shares

See all active shares per file and folder

Revoke access

Instantly revoke any share or link

New file notifications

Notify members when new files are added to shared folders

Upload confirmation

Confirm successful uploads to the uploading administrator

Share notifications

Notify members when files are shared with them

Storage alerts

Email admins when storage is running low

Upload audit log

Track who uploaded what and when

Access log

See who has viewed or downloaded each file

Admin activity log

Full audit trail of all administrative file actions

Secure file sharing

Ready to centralise your club documents?

Organised folders, role-based access, and member notifications, all included in ClubPal.

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What clubs say

Loved by administrators, members, and coaches

“ClubPal really does work alongside clubs to add in features that help manage the club better. The system is designed by an active triathlete who understands the management issues behind running a club.”

“ClubPal was a no brainer. We now have a personalised one stop shop for all the needs of our members. Session costs can be paid online; no more hassle of collecting money manually.”

“It's the best decision we ever made. We used to have 3 or 4 different ways of doing our admin. ClubPal has rolled into one everything we could possibly need.”

Read all customer stories

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forever

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All features included
Unlimited members
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20p + 3.5%

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UK rate. 3.5% everywhere, fixed part varies by currency, see the table.

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