Forms
Build custom forms for race results, member surveys, event sign-ups, and consent forms, and collect every response in one place.
Forms at a glance
ClubPal Forms replaces the spreadsheet-and-email approach many clubs use to collect information. Build a form from groups of questions, share it with one friendly link, and let responses flow straight into ClubPal instead of a dozen inboxes and shared spreadsheet tabs.
It's flexible enough to cover race result submissions, club surveys, event sign-ups, and consent forms with the same builder. Forms reuse the same field types as your membership profiles, and responses can be reviewed or exported for use alongside your reporting and analytics. See the Forms documentation for full details.
Quick answers
- What problem does Forms solve?
- It replaces spreadsheets, email threads, and third-party form tools with one form builder that feeds responses straight into ClubPal.
- Who uses it?
- Committee members with the Manage Forms permission, building forms for members and the public to fill in.
- How is ClubPal priced?
- No subscription fee. 2.5% transaction fee on processed payments. No payment processing means no platform cost.
Race Result Capture
Let runners or officials submit results directly through a form, ready to publish or export as a leaderboard.
Member and Public Surveys
Gather honest feedback with optional anonymous responses, no account required.
Event Sign-Ups
Take sign-ups for socials, camps, and committee votes with a single shareable link.
Consent Forms
Collect signed parental or member consent, with login required so submissions are tied to an account.
Scheduled Open and Close Windows
Set a form to stop accepting entries automatically once your deadline passes.
Response Review and Export
Read submissions inside ClubPal, or export everything for further analysis.
Practical scenarios
Monthly time trial results
Publish a form before the event so runners submit their own time and category, with every result already in one list by the time you're back at the clubhouse.
Post-AGM feedback survey
Run an anonymous, login-optional survey so members feel comfortable giving candid feedback on club decisions.
Junior camp sign-up and consent
Run a sign-up form alongside a separate consent form that requires a parent's account login, both closing automatically on your deadline.
Open day registrations
Share a public, anonymous sign-up link for a taster session, so prospective members can register without creating an account first.
Forms feature matrix
Implemented capabilities in ClubPal Forms
Form building
Groups and fields Organise a form into topical sections, each containing individual questions. | |
Reorderable structure Rearrange groups and fields into whatever order makes sense for respondents. | |
Shared field types Forms reuse the same field types as your membership profiles, so building one feels familiar. |
Access and respondents
Optional or required login Require members to sign in, or open a form to anyone with the link. | |
Anonymous responses Run public surveys and non-member race entries without forcing an account sign-up. | |
Multiple response control Choose whether a signed-in respondent can submit more than once. |
Response management
Open and close scheduling Set an optional open and close time so a form stops accepting entries automatically. | |
Publication control Keep a form as a draft or publish it when it's ready to share. | |
Response review Read through submissions inside ClubPal as they come in. | |
Data export Export responses for further analysis or record-keeping. | |
Permission-aware access Access to the Forms area is controlled via the Manage Forms permission. |
Forms FAQ
What is ClubPal Forms?
ClubPal Forms lets you build custom forms inside ClubPal and share them with a single web link. Every response is collected in one place, ready to review or export.
What can Forms be used for?
Common uses include race result submissions, member and public surveys, event sign-ups, and consent forms, though a form can be built for any information you need to collect.
Can respondents submit a form without logging in?
Yes. Each form can require login or be left open to anyone with the link, which supports anonymous public surveys and non-member race entries.
Can I control when a form accepts responses?
Yes. Forms support an optional open and close time, so a form stops accepting entries automatically once your deadline passes.
Can members submit a form more than once?
You control this per form. A signed-in respondent can be limited to a single response, or allowed to submit multiple times.
How do I review or export responses?
Responses can be read directly inside ClubPal, or exported for further analysis or record-keeping.
Who can access the Forms area?
Access is controlled via the Manage Forms permission, so you decide which committee members can build and manage forms.
Pair Forms with These Features
Build complete workflows by connecting Forms with these core ClubPal tools
Membership Management
Forms share the same field types as your membership profiles, so setup feels familiar.
Reporting & Analytics
Pair form responses with ClubPal's reporting tools when you need deeper analysis.
Email Tools
Share a form link with members through your club's GDPR-compliant email tools.
Ready to Ditch the Spreadsheet?
Use ClubPal Forms to collect race results, surveys, sign-ups, and consent forms in one place.