Membership management
Create flexible membership packages, track renewals, and manage family memberships with comprehensive member tracking and automated billing.
Flexible membership management for modern sports clubs
Create unlimited membership packages tailored to your club's needs. From individual memberships to family packages, trial periods to lifetime memberships, our club management platform gives you complete control over your membership structure.
Track member status from application through to active membership, manage renewals automatically, and handle pro rata pricing for mid-season joiners. With comprehensive reporting and member analytics, you'll always know exactly where your club stands.
Custom Packages
Create membership packages with custom names, costs, durations, and terms tailored to your club's needs.
Auto-Renewal
Set up automatic membership renewals with separate renewal pricing and flexible renewal windows.
Family Memberships
Support linked members and multi-person memberships with configurable maximum linked members per package.
Pro Rata Pricing
Automatic pro rata pricing based on join date with minimum and protected amounts to ensure fair billing.
Digital Membership Cards
Generate and download personalized membership cards with QR codes for instant validation and verification.
Custom Profile Fields
Create customizable registration forms and member profile fields to collect the exact information your club needs.
Complete Membership Solution
Package Management
- Custom membership package names and descriptions
- Fixed end date or duration-based memberships
- Terms and conditions acceptance before purchase
- Purchase window restrictions and code requirements
Member Experience
- Downloadable digital membership cards with QR codes
- QR code scanning for instant membership verification
- Membership invitations and acceptance tracking
- Customizable welcome email messages and attachments
- Member-configurable email notification settings
- Customizable registration form fields
- Custom member profile fields
- Member import/export capabilities
Complete membership feature matrix
All membership management capabilities available in ClubPal
Package management
Custom membership packages Create packages with custom names, costs, durations, and terms | |
Fixed end date or duration-based Choose between specific end dates or duration-based memberships | |
Pro rata pricing Automatic pricing based on join date with minimum and protected amounts | |
Renewal options and pricing Separate renewal costs and flexible renewal configurations | |
Auto-renewal support Automated membership renewals with member control | |
Purchase restrictions Require discount codes or set purchase windows | |
Terms and conditions Acceptance required before purchase with custom terms |
Member relationships
Maximum linked members Configure family/joint memberships with member limits | |
Linked members support Multi-person memberships with shared benefits | |
Membership invitations Send and track membership invitations | |
Invitation acceptance tracking Monitor invitation status and responses | |
Member import/export Bulk member management and data portability |
Status & tracking
Comprehensive status tracking Guest, Trial, Pending, Active, Lapsed, Expired, Suspended | |
Activation and expiry tracking Automatic date management and calculations | |
Status change history Complete audit trail of membership changes | |
Membership notes Track notes for status changes and events | |
Membership audit logging Complete history of all membership activities | |
Expiry date calculation Smart calculation based on package rules and renewal windows |
Pricing & discounts
Membership cost calculation Base price, discount application, and final price calculation | |
Discount code support Apply discount codes to memberships and track usage | |
Purchase allowed logic Control when and who can purchase specific packages | |
Pro rata minimum amounts Set minimum charges and protected amounts for pro rata pricing |
Profile customization
Custom registration form fields Create custom fields to collect specific information during member registration | |
Custom profile fields Add custom fields to member profiles for club-specific data collection | |
Profile management Members can update their own profile information and custom fields | |
Avatar management Profile photos and avatars for member identification |
Communication
Customizable welcome emails Custom welcome message and attachments per package | |
Email notification settings Member-configurable notifications for membership events | |
Membership summary Detailed membership information for each member |
Digital membership cards
Downloadable membership cards Generate personalized digital membership cards for members | |
QR code generation Unique QR codes for each member with secure validation | |
QR code scanning Scan QR codes to instantly verify membership status and details | |
Real-time validation Check membership validity, expiry, and status in real-time | |
Security features Encrypted QR codes with tamper-proof validation |
Permissions & access
Membership permissions system Control access based on membership status and type | |
Package-based access control Different permissions for different membership packages |
Explore Related Features
Membership management works seamlessly with these other ClubPal features
Ready to Streamline Your Memberships?
Experience comprehensive membership management with ClubPal's flexible packages and automated features.