Sports Club Membership Management Software | Auto-Renewal & Digital Cards
Create flexible membership packages, control who can buy them with Eligibility Rules, track renewals, and manage family memberships with comprehensive member tracking and automated billing.
Flexible membership management for modern sports clubs
Create unlimited membership packages tailored to your club's needs. From individual memberships to family packages, trial periods to lifetime memberships, our club management platform gives you complete control over your membership structure, including who can buy each package. Integrate with secure payment processing for seamless renewals.
Track member status from application through to active membership, manage renewals automatically, and handle pro rata pricing for mid-season joiners. Use Eligibility Rulesto restrict packages by age, gender, or custom profile field values, then connect with session management to control booking access by membership status. With comprehensive reporting and member analytics, you'll always know exactly where your club stands.
Eligibility Rules give clubs more control over membership packages
Control exactly who can purchase each membership package. Restrict offers by age, gender, or custom profile field values, and combine rules with flexible AND/OR logic when you need more advanced criteria.
This is only the beginning. The same rules engine opens the door to broader eligibility controls across ClubPal, including future scenarios such as session bookings that can be limited by certification, age, or other member data.
Clubs can now create packages for:
- Junior members under a specific age range
- Specific squads, claim categories, or club affiliations
- Memberships that depend on answers in custom profile fields
- Clear member-facing requirements before checkout begins
Custom Packages
Create membership packages with custom names, costs, durations, and terms tailored to your club's needs.
Auto-Renewal
Set up automatic membership renewals with separate renewal pricing and flexible renewal windows.
Family Memberships
Support linked members and multi-person memberships with configurable maximum linked members per package.
Pro Rata Pricing
Automatic pro rata pricing based on join date with minimum and protected amounts to ensure fair billing.
Digital Membership Cards
Generate and download personalized membership cards with QR codes for instant validation and verification.
Eligibility Rules
Restrict packages by age, gender, or custom profile field values using flexible AND/OR rule groups.
Complete Membership Solution
Package Management
- Custom membership package names and descriptions
- Fixed end date or duration-based memberships
- Terms and conditions acceptance before purchase
- Purchase window restrictions and code requirements
- Eligibility rules based on age, gender, and profile data
Member Experience
- Downloadable digital membership cards with QR codes
- QR code scanning for instant membership verification
- Membership invitations and acceptance tracking
- Customizable welcome email messages and attachments
- Member-configurable email notification settings
- Customizable registration form fields
- Custom member profile fields
- Member import/export capabilities
Eligibility & Control
- Create targeted packages for juniors, seniors, squads, and more
- Combine requirements with match-all and match-any rule groups
- Show clear eligibility requirements on package cards before purchase
- Prevent ineligible purchases and reduce manual admin checks
Complete membership feature matrix
All membership management capabilities available in ClubPal
Package management
Custom membership packages Create packages with custom names, costs, durations, and terms | |
Fixed end date or duration-based Choose between specific end dates or duration-based memberships | |
Pro rata pricing Automatic pricing based on join date with minimum and protected amounts | |
Renewal options and pricing Separate renewal costs and flexible renewal configurations | |
Auto-renewal support Automated membership renewals with member control | |
Purchase restrictions Require discount codes or set purchase windows | |
Terms and conditions Acceptance required before purchase with custom terms |
Eligibility rules
Package eligibility rules Restrict who can purchase a package using age, previous membership history, gender, and custom profile field criteria | |
Rule groups with AND/OR logic Combine multiple conditions with match-all and match-any groups for more precise control | |
Age-based restrictions Create junior, senior, masters, or other age-limited memberships with minimum and maximum age rules | |
Previous membership restriction Limit introductory or trial packages to members who have never held a membership, or who have not been a member within a configurable number of years | |
Gender-based eligibility Limit packages to one or more gender values recorded on the member profile when required | |
Profile field targeting Use custom profile data such as club, squad, claim category, or certification to control eligibility | |
Requirement summaries on package cards Show members the eligibility requirements before checkout starts and block ineligible purchases |
Member relationships
Maximum linked members Configure family/joint memberships with member limits | |
Linked members support Multi-person memberships with shared benefits | |
Membership invitations Send and track membership invitations | |
Invitation acceptance tracking Monitor invitation status and responses | |
Member import/export Bulk member management and data portability |
Status & tracking
Comprehensive status tracking Guest, Trial, Pending, Active, Lapsed, Expired, Suspended | |
Activation and expiry tracking Automatic date management and calculations | |
Status change history Complete audit trail of membership changes | |
Membership notes Track notes for status changes and events | |
Membership audit logging Complete history of all membership activities | |
Expiry date calculation Smart calculation based on package rules and renewal windows |
Pricing & discounts
Membership cost calculation Base price, discount application, and final price calculation | |
Discount code support Apply discount codes to memberships and track usage | |
Purchase allowed logic Control when and who can purchase specific packages | |
Pro rata minimum amounts Set minimum charges and protected amounts for pro rata pricing |
Profile customization
Custom registration form fields Create custom fields to collect specific information during member registration | |
Custom profile fields Add custom fields to member profiles for club-specific data collection | |
Profile management Members can update their own profile information and custom fields | |
Avatar management Profile photos and avatars for member identification |
Communication
Customizable welcome emails Custom welcome message and attachments per package | |
Email notification settings Member-configurable notifications for membership events | |
Membership summary Detailed membership information for each member |
Digital membership cards
Downloadable membership cards Generate personalized digital membership cards for members | |
QR code generation Unique QR codes for each member with secure validation | |
QR code scanning Scan QR codes to instantly verify membership status and details | |
Real-time validation Check membership validity, expiry, and status in real-time | |
Security features Encrypted QR codes with tamper-proof validation |
Permissions & access
Membership permissions system Control access based on membership status and type | |
Package-based access control Different permissions for different membership packages |
Explore Related Features
Membership management works seamlessly with these other ClubPal features
Ready to Streamline Your Memberships?
Experience comprehensive membership management with ClubPal's flexible packages and automated features.