Members & Club

Flexible membership management for sports clubs

Create custom packages, automate renewals, control eligibility, and issue digital cards, everything your club needs.

A member's digital membership card, showing their package, expiry date and check-in QR code

Membership management

Manage your members, not your spreadsheets

ClubPal gives you everything you need to run your club's membership programme. Create flexible packages with your own rules and pricing, automate renewals to eliminate the annual chase, and give members the self-service tools they expect.

Whether you're managing a handful of members or hundreds, ClubPal scales with you. Link memberships to session eligibility and payment processing for a seamless, end-to-end club management experience.

Custom packages
Create as many membership tiers as you need, each with its own price, duration, and eligibility rules.

Auto-renewal
Set memberships to renew automatically and eliminate the annual chase for subscription payments.

Digital cards
Issue Apple Wallet membership cards instantly, members always have proof of membership on their phone.

A club's membership page listing Senior, Junior and Family packages, each with its price, description and a join button

What joining looks like from the member's side

Every package you create shows up on one page with its price and description. Members pick the one that fits and join themselves, with no email chain, no paper form, and nothing for you to key in afterwards.

Eligibility rules are enforced at the checkout, so nobody buys a tier they do not qualify for and you are not left unpicking it later.

Deep dive

Eligibility rules, restrict membership to the right people

Fine-grained access controls

Eligibility rules give you fine-grained control over who can purchase each membership package. Restrict by age, gender, existing membership status, or any combination of conditions.

Age-based restrictions (min and max)

Gender-specific membership packages

Membership-status prerequisites

Purchase date windows

Rules that run themselves

Once configured, eligibility rules enforce themselves automatically at checkout. Members who don't qualify simply can't purchase, no manual checks, no awkward conversations, no admin overhead.

Automatic enforcement at checkout

Clear messages explaining why a member can't purchase

Admin override capabilities when needed

All features

Everything you need to manage memberships

Custom packages

Create unlimited membership tiers with custom pricing, duration, and descriptions. Set featured packages and control display order for your members.

Auto-renewal

Schedule memberships to renew automatically via ClubPal Payments. Members are notified in advance and can opt out or change plan at any time.

Family memberships

Group family members under a single account with shared billing. Each member gets their own profile and independent booking access.

Digital membership cards

Issue Apple Wallet-compatible digital membership cards instantly. Cards update automatically when a member's status changes.

Eligibility rules

Control exactly who can purchase each package. Set age ranges, membership prerequisites, gender restrictions, or open date windows, enforced automatically.

Pro rata pricing

Automatically calculate prorated prices for mid-period joiners. Late joiners pay a fair price and never lose out on full membership value.

Qualifications and credentials

Hold DBS, PVG, first aid and coaching awards against the member with issue and expiry dates, and see everything due to lapse on one dashboard.

Full feature breakdown

Everything in membership management

Unlimited packages

Create as many membership tiers as your club needs, each with its own name, price, and description

Duration control

Set fixed durations (monthly, quarterly, annual) or custom start and end dates for seasonal memberships

Package images

Add a cover image or icon to each membership tier to make packages visually distinct

Featured packages

Highlight your most popular or recommended packages with a featured badge to guide member decisions

Age restrictions

Set minimum and/or maximum age thresholds for each membership package

Gender restrictions

Restrict packages to members of specific genders for gender-specific club programmes

Membership prerequisites

Require an existing active membership before a member can purchase a given package

Purchase date windows

Allow purchases only within a defined date range, ideal for seasonal or early-bird sign-ups

Family accounts

Group family members under shared billing while each member retains their own independent profile

Junior accounts

Create child profiles linked to a parent or guardian account with appropriate access controls

Joint memberships

Create packages designed for couples or pairs with a single shared subscription

Credential catalogue

Define the qualifications your club tracks once, with suggestions covering DBS, PVG, AccessNI, Garda Vetting, Working With Children Checks and SafeSport

Issue and expiry dates

Every credential held against a member carries both, so status is calculated rather than remembered

Expiry warning window

Set how many days before expiry a credential starts showing amber, separately per credential type

Expiring dashboard

Member, credential, date and status, soonest first, filterable and exportable, defaulting to everything that is not valid

Credentials on the profile

A card on the member page listing what they hold, with dates and status, beside membership and payments

Used by eligibility rules

A required qualification rule checks the credential is in date on the day of the session, not merely that it was once recorded

Active / lapsed status

Members are automatically marked as lapsed when their membership expires, no manual intervention needed

Renewal reminders

Automated email reminders sent before expiry, configurable at 30, 14, 7, and 1 day intervals

Membership history

Full log of past memberships, payments, and status changes for every member

Pro rata pricing

Automatically calculate prorated prices for members joining mid-period so they only pay for what's left

Early-bird pricing

Set temporary reduced pricing with a purchase deadline to reward early sign-ups

Discount codes

Create single-use or multi-use codes to apply discounts to specific membership packages

Custom fields

Add custom fields to membership forms such as emergency contact, medical notes, or club-specific information

Document upload

Allow members to upload supporting documents such as medical certificates or signed waivers

Privacy settings

Control which profile fields are visible to other members vs administrators only

Welcome emails

Send an automatic customisable welcome email the moment a new membership is purchased

Renewal reminders

Configurable automated reminders at multiple intervals before a membership expires

Lapsed notices

Automatic notification sent to members when their membership lapses, with a direct renewal link

Apple Wallet cards

Generate Apple Wallet-compatible .pkpass files for every active member automatically

Real-time updates

Cards update automatically when a member's status changes, no manual reissue needed

QR code check-in

Members present their card QR code for session check-in, replacing paper sign-in sheets

Admin roles

Assign admin, coordinator, and member roles with appropriate access levels for each

Session gating

Link membership status to session booking eligibility so non-members can't book member-only sessions

Content gating

Restrict access to member-only content, documents, and resources on your club website

No subscription required

Ready to simplify your memberships?

Get started free today. No card required, no time limit, no catch.

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What clubs say

Loved by administrators, members, and coaches

“ClubPal really does work alongside clubs to add in features that help manage the club better. The system is designed by an active triathlete who understands the management issues behind running a club.”

“ClubPal was a no brainer. We now have a personalised one stop shop for all the needs of our members. Session costs can be paid online; no more hassle of collecting money manually.”

“It's the best decision we ever made. We used to have 3 or 4 different ways of doing our admin. ClubPal has rolled into one everything we could possibly need.”

No subscription required

Ready to simplify your club management?

Try ClubPal free today. No card required, no time limit, no catch.

If you don't take payments

£0

forever

Free in every country ClubPal supports, in every currency.

All features included
Unlimited members
No card required

When you take payments

20p + 3.5%

per transaction only

UK rate. 3.5% everywhere, fixed part varies by currency, see the table.

One flat fee, nothing else
Apple Pay & Google Pay
No subscription, no hidden fees