Scheduling & Bookings

Facility booking software that manages itself

Let members and the public book courts, pitches, and halls online, with pricing rules, availability calendars, and automated invoicing.

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Facility hire

From booking request to confirmed hire in minutes

ClubPal's facility booking software handles the full booking lifecycle, from the initial enquiry through a 15-minute pending hold, confirmation, payment, and automated reminders. No spreadsheets, no phone tag, no double-bookings.

Configure pricing rules for peak and off-peak times, set package-based pricing for clubs and organisations, and control who can book what. Every booking generates an invoice automatically and exports to your calendar.

15-minute pending hold
Booking requests automatically hold the slot for 15 minutes while the requestor completes their details, preventing double-bookings during the confirmation flow.

Flexible pricing rules
Peak and off-peak pricing, package-based rates for clubs, and automatic discount eligibility, all configured without developer help.

Automated reminders
Confirmation emails and pre-hire reminders sent automatically. iCal export so bookings land straight in their calendar.

Built for volunteer clubs

A booking flow that protects everyone

Pending holds that prevent double-bookings

When someone starts a booking, ClubPal holds the slot for 15 minutes. If they don't complete it, the slot is released automatically. No admin required, no awkward conversations.

15-minute pending hold on slot selection

Auto-release if booking is not completed

Clear availability status in real time

Cancellation and refund windows

Configure how far in advance hirers can cancel and what refund they're entitled to. Different rules for peak and off-peak times, or for different facility types. ClubPal enforces your policy automatically.

Configurable cancellation deadlines

Automatic refund calculation

Admin override for exceptional cases

Everything included

All the facility hire tools your club needs

Pending hold system

A 15-minute hold when a booking is started prevents double-bookings during the checkout flow.

Booking confirmation flow

Structured confirmation process with payment, T&Cs acceptance, and automatic invoice generation.

Flexible pricing

Peak and off-peak rates, package pricing for regular hirers, and automatic discount eligibility.

Cancellation windows

Configurable cancellation and refund windows enforced automatically, no manual calculation needed.

Reminders & iCal

Automated reminder emails before each hire. iCal export so bookings appear in Google Calendar, Outlook, and Apple Calendar.

Permission-aware access

Control which facilities members, guests, and external organisations can book, and at what price.

Full feature breakdown

Everything in facility hire

15-minute pending hold

Slot is held for 15 minutes while booking is in progress to prevent double-bookings

Booking confirmation flow

Structured confirmation with payment, T&Cs, and automatic invoice generation

Cancellation windows

Configurable cancellation deadlines with automatic enforcement

Refund windows

Automatic refund calculation based on cancellation timing and pricing rules

Peak pricing

Higher rates during peak hours automatically applied

Package-based pricing

Discounted rates for regular hirers and club packages

Discount eligibility

Automatic discounts for members, juniors, or specific groups

Admin on-behalf booking

Administrators can book on behalf of hirers with override pricing

Blockouts

Block dates and times for maintenance, events, or unavailability

Reminder emails

Automatic reminder emails sent before each hire

iCal export

Bookings export to iCal format for Google Calendar, Outlook, and Apple Calendar

Permission-aware management

Control which facilities different user types can view and book

Built for clubs

Ready to streamline your facility hire?

Pending holds, flexible pricing, and automated reminders, all included in ClubPal.

Try ClubPal Free

What clubs say

Loved by administrators, members, and coaches

“ClubPal really does work alongside clubs to add in features that help manage the club better. The system is designed by an active triathlete who understands the management issues behind running a club.”

“ClubPal was a no brainer. We now have a personalised one stop shop for all the needs of our members. Session costs can be paid online; no more hassle of collecting money manually.”

“It's the best decision we ever made. We used to have 3 or 4 different ways of doing our admin. ClubPal has rolled into one everything we could possibly need.”

No subscription required

Ready to simplify your club management?

Try ClubPal free today. No card required, no time limit, no catch.

If you don't take payments

£0

forever

All features included
Unlimited members
No card required

When you take payments

20p + 3.5%

per transaction only

One flat fee, nothing else
Apple Pay & Google Pay
No subscription, no hidden fees