Sessions overview

Everything sessions can do in ClubPal, from creating and scheduling them to bookings, payments, attendance, and reporting.

Sessions can be used to create recurring or one-off club events. These might be training sessions, social events, or virtual sessions. Sessions allow you to set capacity limits, enable waiting lists, take payments, or simply provide information to members.

Bookings are automatically tracked and can be reported on from the Admin > Sessions > Bookings page, where you can filter by session, member, date range, or booking type (including coaches).

Session chat

When Enable Session Chat? is on at Admin > Chat > Settings, every session's page carries a conversation. It is the natural place for "is this still on in this weather?" and "can somebody bring a spare bib?", kept against the session it is about rather than lost in a group message.

The chat sits on the session's own page, under the details.

Anyone who can see the session can read and post. A signed-out visitor sees the conversation with an invitation to sign in rather than a composer.

Each date of a recurring session has its own conversation, so a question about this Thursday does not surface on next Thursday's session.

Who gets notified

Members are followed into a session's conversation automatically. Nobody has to join anything.

What the member didResult
Booked onto the sessionSubscribed to that session's chat
Was assigned to coach itSubscribed to that session's chat
Posted or replied in itSubscribed to that session's chat

Subscribing is per session and per date, so a member is only followed into the conversations they are actually part of.

They can leave one conversation without leaving the rest: Mute notifications in the chat's own header stops that session's chat alone. What arrives, and whether by email or as a bell alert, is set once for all conversations under Session messages at Profile > Notifications, which defaults to a bell alert and no email. See Notification preferences.

Muting is remembered. Booking onto a session whose chat you previously muted does not un-mute it.

See Using chat for posting, replies, attachments and reactions.

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