Pass management
Flexible multi-session passes with custom types, expiration control, real-time usage tracking, and automatic redemption when members book sessions.
Flexible pass system for sports clubs
Offer multi-session passes that provide better value for regular attendees. Create custom pass types like 5-class passes, 10-class passes, or monthly unlimited passes, each with flexible pricing and expiration options.
Passes automatically integrate with session booking, redeeming sessions as members book. Track usage in real-time, set purchase-based or fixed expiration dates, and offer member-exclusive passes. With comprehensive pass analytics, you can monitor sales and usage patterns to optimize your pass offerings.
Custom Pass Types
Create unlimited pass types with custom session counts, pricing, and descriptions tailored to your club.
Expiration Control
Set purchase-based expiration (30 days from purchase) or fixed dates for all passes of a type.
Real-Time Tracking
Track remaining sessions in real-time as members book, with complete usage history and alerts.
Flexible Pricing
Set bulk purchase discounts, member-exclusive pricing, and promotional offers for passes.
Automatic Redemption
Passes automatically redeem when members book applicable sessions, with configurable session applicability.
Bulk Administration
Assign passes to multiple members at once, process refunds, and manage transfers between members.
Complete Pass Management Solution
For Members
- Purchase passes online with secure payment
- View active passes and remaining sessions
- Automatic pass redemption when booking
- Expiration reminders and usage alerts
- Complete usage history and tracking
For Administrators
- Create unlimited custom pass types
- Bulk assign passes to multiple members
- Configure session applicability settings
- Manual redemption and adjustment capabilities
- Monitor pass sales and usage analytics
- Process refunds for unused sessions
- Suspend passes for medical or other reasons
Complete pass management feature matrix
All pass management capabilities available in ClubPal
Pass types & creation
Custom pass types Create unlimited pass types (5-class, 10-class, monthly, etc.) | |
Session count configuration Set the number of sessions included in each pass type | |
Pass descriptions Add detailed descriptions and terms for each pass type | |
Pass pricing Set discounted pricing for bulk session purchases | |
Purchase restrictions Limit passes to members-only or require specific membership types |
Expiration & validity
Purchase-based expiration Set expiration based on days from purchase (e.g., 30 days from purchase) | |
Fixed date expiration Set fixed expiration dates for all passes of a type | |
Flexible validity periods Configure custom validity windows for different pass types | |
Expiration notifications Automated reminders before pass expiration | |
Grace periods Optional grace periods after expiration |
Usage tracking
Real-time usage tracking Track remaining sessions in real-time as members book | |
Usage history Complete history of when and where sessions were used | |
Member pass dashboard Members can view their active passes and remaining sessions | |
Usage alerts Notify members when passes are running low | |
Pass analytics Track pass usage patterns and popularity |
Session integration
Automatic redemption Passes automatically redeem when members book applicable sessions | |
Session applicability Configure which sessions passes can be used for | |
Priority booking Pass holders can receive booking priority if configured | |
Manual redemption Administrators can manually redeem pass sessions |
Pricing & discounts
Bulk purchase discounts Automatically discount per-session cost for multi-session passes | |
Discount code compatibility Apply discount codes to pass purchases | |
Member-exclusive pricing Different pricing for members vs non-members | |
Promotional passes Create time-limited promotional pass offers |
Administration
Bulk pass assignment Assign passes to multiple members at once | |
Pass transfers Transfer passes between members if configured | |
Refund management Process refunds for unused pass sessions | |
Pass suspension Temporarily suspend passes for medical or other reasons | |
Pass reports Comprehensive reports on pass sales, usage, and effectiveness |
Explore Related Features
Pass management works seamlessly with these other ClubPal features
Ready to Offer Flexible Session Passes?
Experience comprehensive pass management with ClubPal's flexible and powerful pass system.