We're thrilled to announce that the File Manager is now fully available for all ClubPal clubs! After a successful preview period, this powerful document management system is ready to help you organize, share, and manage your club's files with ease.
Say Goodbye to Email Chaos
If you're like most club committee members, you've experienced the frustration of hunting through endless email threads for that important policy document, training plan, or meeting minutes. Or maybe you've dealt with the confusion of multiple versions of the same file floating around, leaving you wondering which one is current.
The File Manager solves these headaches by giving your club a centralized, organized space for all your documents—accessible anytime, from anywhere.
What Is the File Manager?
Think of the File Manager as your club's digital filing cabinet. It's a secure, easy-to-use system that lives right inside ClubPal, allowing you to upload, organize, and manage all your club's important documents in one place.
Whether you're storing coaching resources, committee reports, safety policies, or member forms, the File Manager keeps everything organized and accessible to the people who need it.
Key Features That Make Your Life Easier
Drag-and-Drop Simplicity
No technical expertise required. Simply drag files from your computer and drop them into the File Manager. Upload single files, multiple files at once, or even entire folders—the system preserves your folder structure automatically.
Large files? No problem. The File Manager handles files up to 2GB in size, automatically breaking them into chunks for reliable uploading even on slower connections.
Organize Your Way
Create folders and subfolders to structure your documents exactly how you want them. You might organize by:
- Department: Coaching, Committee, Membership, Finance
- Season: 2024-25 Season, 2025-26 Season
- Document Type: Policies, Reports, Training Plans, Forms
- Event: Annual AGM, Championship Tournament, Awards Night
The choice is yours—build the structure that makes sense for your club.
Two Ways to View Your Files
Switch between List View for detailed file information in a traditional table format, or Grid View for a more visual, folder-based browsing experience. Use whichever view works best for the task at hand.
Find What You Need, Fast
The built-in search lets you locate files instantly by typing any part of the filename. No more clicking through folders trying to remember where you saved something.
Bulk Actions Save Time
Need to reorganize? Select multiple files or folders with checkboxes and move or delete them all at once. What used to take minutes now takes seconds.
See the Details
Click any file to view its complete information:
- File size
- Who uploaded it and when
- Last modified date
- Current location in your folder structure
This metadata helps you verify you're working with the right version and understand the file's history.
Storage That Grows With You
Every club gets 1GB of storage included with ClubPal—enough space for thousands of documents, spreadsheets, PDFs, and images. The system shows you exactly how much storage you're using with a clear visual progress bar at the top of the File Manager.
Need more space as your club grows? Contact us to discuss storage expansion options that fit your needs and budget.
Permission-Based Access for Security
Only users with the Manage Files permission can access the File Manager. This means you control exactly who can upload, organize, or delete files in your club's digital filing cabinet.
As a club administrator, you can easily assign this permission to coaches, committee members, or other trusted members through the user management area. This ensures your sensitive documents stay secure while remaining accessible to the people who need them.
Real-World Scenarios
Scenario 1: The New Coach Onboarding
Sarah has just been appointed head coach for the junior program. Instead of emailing her dozens of documents, you simply:
- Give Sarah the "Manage Files" permission
- Direct her to the "Coaching > Junior Program" folder in the File Manager
- She instantly has access to training plans, safety protocols, session templates, and coaching guidelines
Everything she needs in one place, organized and up-to-date.
Scenario 2: Committee Meeting Prep
Your committee meets monthly, and previously, preparing for meetings meant hunting through emails for past minutes and reports. Now:
- Create a "Committee" folder with subfolders for each year
- After each meeting, upload the minutes to the appropriate folder
- Before the next meeting, everyone accesses the "Committee > 2025" folder for the latest minutes
- No more "did you get my email?" conversations
Scenario 3: Policy Management Made Simple
Your club has various policies—safeguarding, health and safety, codes of conduct. These need to be current and easily accessible. With the File Manager:
- Create a "Policies" folder
- Upload your policy documents
- When you update a policy, simply upload the new version (it automatically replaces the old one)
- Everyone with access always sees the current version
No confusion, no outdated documents floating around.
Getting Started Is Easy
Ready to bring order to your club's documents? Here's how to start:
- Access the File Manager: Look for "Files" in your main ClubPal navigation menu
- Create Your First Folder: Click "New Folder" and name it (e.g., "Coaching" or "Committee")
- Upload Your First Files: Click "Upload Files" or drag them from your computer
- Set Up Permissions: Give relevant team members the "Manage Files" permission
That's it. You're up and running.
What's Coming Next
The File Manager launch is just the beginning. We're already working on exciting enhancements based on your feedback, including:
- File Sharing: Generate secure links to share specific files or folders with members who don't need full management access
- Read-Only Permissions: Allow members to view and download files without being able to modify or delete them
- File Previews: View PDFs and images directly in your browser without downloading them first
- Activity History: See who accessed or modified files and when
Tips for Success
Based on feedback from clubs who participated in our preview program, here are some best practices:
Start Simple: Create a few main folders first (Coaching, Committee, Policies). You can always add more structure as you go.
Use Descriptive Names: Instead of "Document1.pdf," use names like "AGM-Minutes-2025-03-15.pdf." Your future self will thank you.
Set Expectations: Let your team know where different types of documents should be stored. Consistency makes finding things easier for everyone.
Regular Cleanup: Schedule a quarterly review to archive or delete old files you no longer need. Keeps your storage in check and your File Manager uncluttered.
Download Important Files: Before deleting anything significant, download a backup copy. Deletions are permanent and can't be undone.
Join the Conversation
We'd love to hear how you're using the File Manager at your club. Have a clever organizational structure? Found a workflow that saves your committee hours? Share your experiences with fellow ClubPal users.
The File Manager represents our commitment to making club administration simpler, more organized, and less time-consuming. It's one more way ClubPal helps you spend less time on paperwork and more time building a thriving club community.
Try It Today
The File Manager is available now in your ClubPal account at no additional cost. Look for "Files" in your navigation menu and start organizing your club's documents today.
Questions about the File Manager? Check out our comprehensive File Manager documentation or contact our support team—we're here to help you succeed.
About This Feature: The File Manager provides secure, cloud-based storage for your club's documents with drag-and-drop uploads, folder organization, search functionality, and permission-based access control. All clubs receive 1GB of storage, with options to expand as needed.
ClubPal Team
Published on 31 October 2025