Sports club members enjoying activities

Sports Club Management Software - Membership, Booking & Payments

All-in-one club management software designed for sports clubs. Streamline memberships, bookings, payments, and communications with our powerful platform.

Our Benefits

Session Management

Create and manage sessions with ease. Set up recurring classes, handle exceptions, track attendance, and manage capacity limits with built-in waiting lists.

Smart Memberships

Flexible membership packages with auto-renewal, pro rata pricing, family memberships, and comprehensive status tracking from trial to active members.

Secure Payments

Accept payments seamlessly with Stripe and Square integration, Apple Pay, Google Pay, discount codes, and flexible pass systems for your members.

Club Shop

Sell products directly to your members with a full e-commerce solution. Manage inventory, product variations, member-only items, and complete order tracking.

GDPR Email Tools

Communicate with your members through GDPR-compliant email tools, automated welcome messages, and customizable notifications for membership events.

Analytics & Reports

Track your club's performance with detailed reporting tools. Monitor session attendance, revenue, capacity utilization, and export your data for deeper analysis.

Pass Management

Flexible pass systems with expiry tracking, usage limits, automatic renewals, and easy member purchase options for classes and facilities.

Booking Management

Simplify court and facility bookings with real-time availability, automated confirmations, member self-service, and flexible booking rules.

Content Management

Update your club website easily with built-in CMS, blog posts, news announcements, document sharing, and member communications.

File Manager

Centralized document management with drag-and-drop uploads, folder organization, secure file sharing, and flexible access control for members.

And Much More...

Plus waiting lists, automated notifications, and more features added regularly.

Customer Stories

Telford Triathlon Club have now been using ClubPal for over a year and it has been a fantastic way to both manage the club and it's sessions – but is also really easy for members to use. Unlike many systems ClubPal really does work alongside clubs to add in features that help us to manage the club in a better way. One of the biggest selling points to us, was the system is designed for triathlon clubs by an active triathlete that understands the management issues behind running a club.
Luke M avatar

Luke M

Telford Triathlon Club

ClubPal was a no brainer for us to start utilising. We now have a personalised one stop shop to meet all the needs of our members. Sessions can be simply set up well in advance, visible to members to view and book, and any session costs can be paid online to avoid the hassle of collecting money manually. I would thoroughly recommend ClubPal as a really useful and beneficial platform to any club or organisation out there looking for an easier, faster, and better way of managing their activities.
D Clarke avatar

D Clarke

Daventry Road Runners

Since the introduction of ClubPal to our club TVT, we have seen how incredibly useful it is. For all members, it gives a clearer and more accessible platform to use for training sessions and visibility of up coming events within the club. It also provides another area where kit, tickets and other items can easily be purchased. From an admin side, our committee are able to use ClubPal for membership, booking training sessions, selling ad hoc items, special offer tickets and also gaining data we would not have had before about our members. A great asset for the Club and we look forward to seeing it grow accordingly with other clubs and we would happily recommend.
G Farrell avatar

G Farrell

Thames Valley Triathletes

The Welland Valley Triathlon Club have been using ClubPal for over five years now. It's the best decision we ever made! We used to have 3 or 4 different ways of doing our admin (bookings, payments, memberships, emergency contact details, events) and it was a real administrative burden. ClubPal has rolled into one everything we could possibly need from a club admin system. The members love it - the administrators love it – the coaches love it! There isn't a single area that we can't use ClubPal for, and we find it incredibly cost efficient too. It is intuitive and incredible logical and easy to use, and the support from ClubPal is second to none. It works seamlessly on a mobile as well as a PC. I would strongly recommend any sports club using this platform, and have in fact shared the details with other local sports clubs who have since switched to it too. I can't recommend ClubPal enough.
N Garratt avatar

N Garratt

Welland Valley Triathlon Club

Perfect for Every Sport

ClubPal is designed specifically for community sports clubs—from running clubs to triathlon organizations

Running Clubs

Manage weekly group runs, track attendance, coordinate different pace groups, and handle race entries

  • Recurring weekly run sessions with route planning
  • Group size limits and waiting lists
  • Emergency notifications for session cancellations

Triathlon Clubs

Coordinate swim, bike, and run sessions across multiple venues with multi-discipline booking

  • Multi-venue session management (pool, track, roads)
  • Tiered memberships (novice, standard, elite)
  • Race entry management and transition area coordination

Swimming Clubs

Pool lane booking, skill-level based sessions, and capacity management for swim clubs

  • Lane capacity limits and automated waiting lists
  • Multiple skill level sessions (beginners to competitive)
  • Pool closure notifications and session rescheduling

Canoe Clubs

Manage indoor pool sessions and outdoor paddling with equipment tracking and skill-level groups

  • Pool booking for winter training and skill sessions
  • Equipment tracking (boats, paddles, safety gear)
  • Multi-venue coordination (pool, river, lake sessions)

Athletics Clubs

Track work, cross country, road racing, and field events coordination in one platform

  • Multiple event types (track, XC, road, field)
  • Junior development program management
  • Coach and volunteer coordination for competitions

Martial Arts Clubs

Belt grading, class scheduling, and dojo management for martial arts organizations

  • Grade-based class organization and progression tracking
  • Grading event management and certification tracking
  • Mat/space capacity management and class booking

No matter what sport your club focuses on, ClubPal adapts to your unique needs

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Why Choose ClubPal

Compare ClubPal to traditional sports club management software

FeatureClubPalTraditional Platforms
Monthly Subscription Fee
£0/month
£50-£300/month
Transaction Fee
2.5%
Only on payments processed
2-5%
Plus subscription
Membership Management
Session Booking & Scheduling
Integrated Club Shop
Built for Volunteer-Run Clubs
Built for gyms/studios
Mobile-Optimized PlatformVaries
Annual Cost (for 200-member club)
~£500
(£20k payments @ 2.5%)
£600-£3,600
(Subscription only)

Save thousands annually with ClubPal's no-subscription pricing model

Frequently asked questions

How much does ClubPal cost?

ClubPal is totally free for clubs to use—no upfront costs or subscriptions. We just add a small processing fee to each transaction. If your club doesn't process payments, you can use ClubPal completely free of charge.

What payment methods does ClubPal support?

ClubPal supports Stripe and Square payment processing, along with Apple Pay and Google Pay for quick checkouts. You can also use discount codes and create passes for flexible payment options.

Can I manage recurring sessions and classes?

Yes! ClubPal makes it easy to create recurring sessions with customizable booking windows, capacity limits, waiting lists, and session exceptions for holidays or special events.

Does ClubPal handle membership management?

Absolutely! ClubPal offers comprehensive membership management including family memberships, auto-renewal, pro-rata pricing, trial periods, and complete status tracking from guest to active member.

Can I sell products through ClubPal?

Yes! ClubPal includes a full club shop with product catalog, inventory tracking, product variations (sizes, colors), member-only products, and complete order management.

Is ClubPal GDPR compliant?

Yes! ClubPal includes GDPR-compliant email tools and data management features. You can export your data anytime and we ensure proper data protection throughout the platform.

Didn't get your answer? Feel free to Get in touch

Ready to Streamline Your Club?

Join hundreds of clubs already using ClubPal to manage their operations more efficiently.

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