# Admin setup

> Set up facility hire from scratch: configure the club-wide defaults, add your first facility, and manage the bookings that come in.

Canonical: https://www.clubpal.app/docs/facility-hire/admin-setup
Section: Facility hire

Set up and manage facilities in **Admin > Facility Hire**.

## Configure default rules

Use **Admin > Facility Hire > Settings** to set defaults used when creating new facilities:

- **Default Min Booking Notice Hours**: how soon in advance members must book
- **Default Max Booking Advance Days**: how far ahead members can book
- **Default Buffer Minutes**: required gap between back-to-back bookings
- **Default Cancellation Window Hours**: window during which members can cancel
- **Default Refund Window Hours**: window during which refunds are issued
- **Default Weekly Availability**: open/close times by day
- **Default Terms and Conditions**: terms shown at booking time

## Add a facility

1. Go to **Admin > Facility Hire > Add Facility**.
2. Enter **Name**, optional **Category**, **Location**, and **Description**.
3. Add **Terms and Conditions** if acceptance should be required at booking time.
4. Configure booking rules:
   - **Minimum Notice (hours)**: how soon members must book in advance
   - **Maximum Advance (days)**: how far ahead members can book
   - **Buffer Between Bookings (minutes)**: gap required between consecutive bookings
   - **Slot Interval (minutes)**: duration of available time slots
   - **Cancellation Window (hours)**: how far before the booking members can cancel
   - **Refund Window (hours)**: timeframe for refund eligibility
5. Configure **Weekly Availability**: open/close times for each day.
6. Set **Active (available for booking)**: inactive facilities don't appear to members.
7. Save.

## Manage bookings

Use **Admin > Facility Hire > Bookings** to:

- Search by member name or booking reference.
- Filter by booking status.
- Filter by facility.
- Export results.

You can also create bookings on behalf of members through the admin workflow.

## Cancel a facility booking

Admins can cancel any booking at any time, regardless of the configured cancellation window. Refund eligibility can be overridden when cancelling.