# Creating events

> Every field available when adding an event, covering details, location, schedule and recurrence, visibility, tickets, and eligibility rules.

Canonical: https://www.clubpal.app/docs/events/creating-events
Section: Events & ticketing

Events can be created from **Events > Add Event**, or from the calendar view by clicking the **+** button.

![The Create Event form showing the title, description, categories, and colour fields](https://www.clubpal.app/img/docs/create-event-details.png)

## Event details

**Title**  
A name for the event. This is displayed on the calendar and the event detail page.

**Description**  
Optional details about the event. The description field supports rich formatting including images, links, headings, and embedded videos.

**Categories**  
Optional labels to help organise events. Start typing and press Enter to add a category; previously used categories are suggested as you type. Categories appear on the event page and can be used to group similar events together.

**Event colour**  
Choose from a set of preset colours. The colour is used to visually identify the event on the calendar and in event lists.

## Location

**Address**  
Search for a venue or address. As you type, Google Maps Places will suggest matching locations. Selecting a suggestion will also drop a map pin on the event.

**Map pin**  
If an address is selected from the suggestions, a precise GPS location is stored with the event. This is used to display an interactive map and a Google Maps link on the event detail page.

**What3Words**  
Optional. Enter a [What3Words](https://what3words.com) three-word address for locations that are difficult to find using a street address (e.g. remote outdoor venues). The What3Words address is displayed with a link on the event page.

## Schedule

**Start date / End date**  
Set when the event starts and ends. For a single-day event, the start and end date should be the same.

**All day event**  
When enabled, no start and end times are shown and the event is displayed as an all-day event.

**Start time / End time**  
When *All day event* is disabled, set the specific start and end times.

**Recurring event**  
Enable this for events that repeat on a schedule.

**Repeat every**  
Choose the frequency unit: Day(s), Week(s), Month(s), or Year(s).

**Interval**  
Sets how often the event repeats within the chosen frequency. For example, a frequency of *Week(s)* with an interval of *2* creates a fortnightly event.

**Recurrence end**  
Choose when the recurrence stops:

- **Never**: the event repeats indefinitely.
- **After**: the event repeats for a set number of occurrences.
- **On date**: the event repeats until a specific date.

## Visibility & settings

![The Visibility & Settings card showing event type, RSVP, and external link options](https://www.clubpal.app/img/docs/event-visibility-settings.png)

**Event type**  
Controls who can see the event:

| Type | Who can see it |
|------|----------------|
| Club Event | All club members on the club calendar |
| Public (personal) | Visible on your personal calendar; can be shared with others |
| Private (personal) | Only visible on your own calendar |

> **Note**
>
> Only members with the **Manage Events** [permission](https://www.clubpal.app/docs/general/permissions) can create Club Events. Any member can create a Public or Private personal event.

**Allow members to RSVP**  
When enabled, members can respond to the event with *Going*, *Maybe*, or *Not Going*. The list of attendees is shown on the event detail page. See [RSVP](https://www.clubpal.app/docs/events/rsvp) for details.

When disabled, no RSVP controls are shown and the attendee list is hidden.

**External link**  
Optional link to an external website for registration, tickets, or more information. Shown as a link on the event detail page.

## Tickets

Club events can sell tickets instead of, or alongside, RSVP. Enable **Enable ticket sales** to set a price, capacity, cancellation terms, and any ticket form fields you want to collect from each ticket holder. See [Tickets](https://www.clubpal.app/docs/events/tickets) for the full setup and how members buy tickets.

## Eligibility rules

You can add eligibility rules to a club event to control who is allowed to buy tickets to it. Rules work the same way as on sessions: you create one or more rule groups, each containing one or more conditions. All groups must pass for a member to be eligible to buy a ticket.

Each rule group can be set to **Match all (AND)** or **Match any (OR)** to control how conditions within the group are evaluated.

The following rule types are available for events:

- **Age range**: restrict to members within a minimum and/or maximum age.
- **Gender**: restrict to members with specific gender values.
- **Profile field value**: restrict based on a custom profile field answer.
- **Membership required**: restrict to members who hold an active membership, optionally in specific packages.
- **Required groups**: restrict to members who belong to a specific [group](https://www.clubpal.app/docs/membership/member-groups), such as a squad or coaches group.
- **Required qualifications**: restrict to members who hold a specific qualification, such as a coaching or first aid certificate.

See [Eligibility rules](https://www.clubpal.app/docs/general/eligibility-rules) for a full description of each rule type and how to configure them.

![The Eligibility Rules editor on the event edit page showing an age range rule](https://www.clubpal.app/img/docs/event-eligibility-rules.png)

Eligibility rules only apply to ticket purchases, not RSVP. When a member does not meet the requirements, ticket purchase is blocked and the requirements are shown on the event details page so members can see what is needed before attempting to buy.

## Saving

Click **Save Event** to create the event. For recurring events, the first occurrence is created immediately and future instances are generated as they come up.

To make a copy of an existing event, open the event detail page and use the **Edit Event** option. Existing events can also be used as a template when creating a new one.